![]() Try to keep your writing concise and keep the email itself to just a few sentences when possible. The body of the message is where everything comes together. The average professional spends 50% of their workday on email.Following up within an hour increases your chances of success by 7x.35-50% of sales go to the first-responding vendor.Improve your team's email response time by 42.5% With EmailAnalytics Instead, just make sure you’re not too friendly or jokey. There are many potential greeting words and phrases to consider here, such as “Dear,” “Hello,” or “Attention,” so don’t worry too much about them. Gates” works a lot better than “Hey Bill!” for conveying a formal tone. Here, your best bet is to use a person’s title-especially if you don’t know them. Don’t add more than necessary, and make it obvious what the message is going to be about. If your email is about Q4 earnings, use some variation of “Q4 Earnings Report” as your subject line. Keep it simple, concise, and to the point. You also shouldn’t try to crack a joke or experiment with some avant-garde subject line formula. Here’s an easy tip for making an email formal: don’t leave the subject line blank. You can detect the formality of an email across many different elements of the email.Įverything starts with the subject line. Choosing bigger words might not make your email better received (especially if you use them wrong), but making deliberate, specific word choices can elevate your message. Eliminating contractions, swear words, and slang terms can almost instantly make your email more formal. The words you choose can also affect the formality of your message. “yo that was cash money of you bro.” Verbiage. Consider: “I am pleased with your performance” vs. Subtle differences in your presentation can totally change the tone, and therefore the formality, of your message. The tone of the email conveys a certain attitude, and that attitude may range from formal to casual. And of course, they use standard email greetings, closings, and other structural elements. They follow all those unspoken email rules, and they look good when you zoom out. Professionalism is conveyed through the following elements of your email: Structure.įormal emails tend to be somewhat rigidly structured. The boring definition is that “formal” indicates professionalism. Better to write a formal email and not need it than to be too casual when a formal email was warranted. If you’re not sure whether the situation demands a formal email or not, err on the side of formality. Are you sharing a meme? Are you asking a friend to lunch? Are you continuing a loosely flowing email thread? Formality isn’t as important here. Are you making a big request? Are you making an apology? Are you announcing something? Are you making an introduction? These topics all require some formality. Finally, consider the reason for the email. Otherwise, are you trying to be friendly and casual, or trying to be taken seriously? Use your best judgment here. What kind of image are you trying to present? Are you writing as an individual or on behalf of the company? If you’re writing as the voice of the company, formality is almost always required. Additionally, speaking to a large group usually demands formality. To whom are you writing, and how much do they care about this kind of thing? Generally speaking, if you’re writing to a superior, to a client/prospect, or to someone you don’t know, you should speak formally. One of your biggest considerations is going to be your audience. ![]() Instead, I mean: when do the circumstances demand a formal email? I’m not talking about timing your email, though that may be an important consideration depending on the context. ![]()
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